Project finances shouldn't be a surprise.
CostDesk gives project-based businesses a live view of cost, revenue, and profit, without waiting for accounting to close the books.
What is CostDesk?
The layer between work management and accounting.
Work management software
Jira, Asana, Trello... You know who is doing what and whether it is done, but not what that work actually costs.
Project finance layer
Whether each project and the whole company is up or down right now, including committed spend. Numbers ready to hand over to accounting.
Accounting software
Xero, QuickBooks, MISA... Accurate for tax and books, but organised by account, not by project, and recorded after the work has happened.
Project Health
CostDesk checks project's health in four states:
Positive
On track. Costs and revenue within target.
At Risk
Budget drifting, or revenue falling behind plan.
Over Budget
Costs past the safe line. Act now.
Negative
Project is losing money. Needs a full review.
Not just tracking. Seeing ahead.
Catch problems early and step in before the margin disappears.
All in one
Down to every dollar.
Project budget
Set budgets by category, control overruns and approvals.
Actual spend
Record every cost by activity, category, department and task.
Labour cost
Capture every pay type: OT, holidays, allowances, seasonal, contract...
Commitments
Control cost before money leaves the business.
Revenue & receivables
Five billing types; track receivables per project.
Payable invoices
Auto-matched against POs and acceptance, no manual reconciliation.
Profit & Loss (P&L)
Automatic, per project and company-wide.
Cash flow
Track actual cash in and out per project.
Forecast
Forecast positive, negative and at-risk cash flow per project.
Health & alerts
Early warning when a project's health drops.
AI & Machine Learning
In-depth analysis support.
API & integrations
Connect to other systems: accounting, HR, ERP...
Cost coverage
Every cost, every document, one platform.
Everyday documents automatically become costs, tagged to the right project and the right category.
Source documents
CostDesk
Auto-tagged to the right project & category
Project cost categories
AI & Machine Learning
Let AI handle the busywork, you keep the decisions.
AI assistance to read documents and spot anomalies, so your team focuses on the numbers that matter.
Automatic invoice extraction
Reads invoices, emails and attachments, then fills in the numbers with no typing.
Matching hints and mismatch checks
Matches invoices to orders and receipts, and flags differences for quick approval.
Unusual cost alerts
Spots spend that drifts from a project's usual pattern.
Forecasting and deeper analysisComing soon
Models learn from your data to forecast cash flow and project risk.
✦ A machine learning model dedicated to your organisation, trained only on your own data, available on the Custom plan.
Industries
Built for any project-based business.
Every industry runs project finance differently. CostDesk is built to fit.
Construction & Subcontracting →
Site costs, subcontractor POs, P&L per project
M&E (Mechanical & Electrical) →
Margin control per job
Event Management →
Budget by category, centralised vendor POs
Outsourcing & IT →
Labour costs per account, T&M billing
Business Services →
Health per contract
Property Management →
Profit per asset
Full-service package
We walk with you through the entire journey.
If you need, we deliver a solution, not just software.
- ✓Review your current operations and bottlenecks
- ✓Standardise your data and processes
- ✓Configure the software for your specific business
- ✓Onboarding and training for your team
- ✓Ongoing partnership as your business evolves
Losing control is the real cost, not the software.